The following is what I issued to all of the participants. This worked for us. Under Philmont gear, they recommend sharing toothpaste, soap, sunscreen and shaving equipment. We tried sharing some of this stuff the first year. It meant that we could never find anything. When you aren’t personally responsible for your own sunscreen, you aren’t going to keep track of the Crew sunscreen. You can also guarantee that when you are looking for the sunscreen, the keeper (if you can even remember who that would be) is not in camp. It was a pain in the neck. Small tubes of personal items take up very little space.
On the very last paragraph of our packing list. I talk about what I think the participants should have with them on the trail. You would be amazed at how many kids will stuff their rain pants into their stuff sack where they can’t access it when it starts to rain on the trail. If the kids know what they need with them, it helps them get organized.
REI or Sea to Summit Compression sacks (they are water resistant)
Waterproof ground cloth (5x7) per tent
Sleeping clothes - worn only in sleeping bag (t-shirt and shorts)
Backpacking insulated Air Sleeping Pad (Therm-a-rest ProLite, Big Agnes or similar)
- Inflatable pillow (optional, but nice to have. You can't use your jacket.)
Western riding boots ** No Lace ups or lug soles** Smooth soled with a heel and pull-on type
Lightweight sneakers or tennis shoes (no water shoes)
3 pairs of socks
1 pair of riding Jeans (western cut riding)
2 long sleeve shirts (synthetic)
2 pair underwear (synthetic)
1 warm jacket or sweater (wool, packable down or polar fleece) – small dry bag in pocket
Pair of zip off pants (use as shorts or pants)
Hat – crew ball cap
Lightweight leather gloves (great for cold mornings, service projects and hot pots)
Ziploc bags or dry bags for water proofing
Beanie hat for warmth
Lightweight Rain Pants
Deep bowl or plate (Plastic Ziploc bowls)
Spoon or Spork
Cup for Advisors Coffee (Bring your own coffee - I used small instant packets)
2 plastic water bottles (1 quart) – wrap bottles with duct tape– No Camelbak hydration packs but Camelbak bottles are great
Personal and Miscellaneous
Small pocketknife (no sheath knives) – Leatherman tool clipped to belt works great
Partial roll of individual toilet paper
Lip balm (BB – unscented, with sunscreen)
Money ($10 - $20 in small bills)
Flashlight (small with new batteries) – A small headlamp is best, especially when you are packing a packhorse in the dark
10 tent pins per person
Small Toothpaste (BB)
Small Soap (BB)
Small Camp towel (BB)
Tampons/sanitary napkins (BB)
Small tube of sunscreen for hands, face, and neck (BB)
Ditty bag - holds personal items when they go up in the bear bag (BB)
****Some of this stuff goes into bear bag (BB) at night. Bring a small ditty bag to put your own personals into so they don’t get mixed up with everyone else’s once it goes into bear bag – write your name on it!
Bag for Headquarters
Camera (small pocket size – water resistant is a bonus)
Sunglasses with a strap keeper
Watch with alarm
Philmont Field Guide
Waterproof notepad and pencil
Compressible Day Pack
Sewing kit, matches, one collapsible water jug, (2) lightweight mallets, 1 large carabiner, 50 ft. nylon rope and a Crew first aid kit.
Philmont will provide all necessary horse gear including saddles, bridles, halters, saddlebags, stuff sacks, slickers and helmets. Also provided will be crew camping equipment such as tents, pots & pans, stoves, fuel and bear bags.
All personal gear must fit in the stuff sacks and saddlebags. One stuff sack (12 x 22) will hold your sleeping bag and personal belongings. Also, we each get two saddlebags (3 x 12 x 12). However, saddlebags are often stuffed with food. You will probably have room for your two water bottles and small personal items. Sneakers must fit into stuff sack. You can also put some lightweight items into a feedbag that is hanging off the horn of the saddle
For the trip – Two bags to travel with.
One bag will have whatever you want for travel and for Philmont base camp.
Second bag is for on the trail.
**** While on the trail – Your raincoat and jacket will get rolled up in the Philmont issued rain slicker. This gets tied on to the back of the horse. In the feedbag and saddlebags, you must have access to gloves, rain pants, lip balm, sunscreen, toilet paper, water bottles, crew hat, sunglasses and camera